This site covers road-marking thermoplastic (hot-applied line marking material), not general thermoplastic manufacturing (injection moulding/thermoforming).
Get accurate, comparable quotes for thermoplastic road and surface markings. This template helps you request pricing in a way that reduces hidden assumptions about access, traffic management, removal, preparation, visibility intent and handover. It's designed for UK buyers: local authority highways teams, schools and facilities managers, and private car park owners/operators.
If you've ever received quotes that vary wildly for "the same job," it's usually because providers priced different assumptions. One assumed night work, another assumed day access. One included removal, another excluded it. One allowed for surface repairs, another didn't. This page turns your request into a structured pack that multiple providers can quote consistently.
Use the on-page template to paste into emails or procurement portals. Download the PDF if you want a printable pack. Download the CSV if you want to collect structured responses across multiple sites or multiple bidders.
Who this template is for
This template is built for people who need durable, high-visibility markings and can't afford disruption surprises. Highways teams often need to align to UK guidance/spec frameworks and plan traffic management. Schools typically need term-time constraints and safeguarding considerations to be reflected in the price. Car parks need phasing, reopening certainty, and clarity on removal where layouts change.
It also works for operational sites such as warehouses and yards where segregation and access control is the real constraint. In those environments, the difference between a workable plan and an unusable plan is often whether the provider has priced a realistic phasing approach and a preparation method that will actually bond to the substrate.
If you send this template to each provider, you'll force them to price the same assumptions. That's the simplest way to compare like-for-like and select based on value, programme credibility and risk handling—not guesswork.
What you'll get (and why it improves quote comparability)
The template is organised around the four things that determine cost and outcome: marking inventory, constraints, method and preparation assumptions, and acceptance/handover expectations. Many quote requests include only the inventory ("200m of lines"), which forces providers to fill the gaps with assumptions. This template makes the gaps visible, so you can agree them before work starts.
It also helps you avoid the most common failure mode: pricing that looks competitive but is only achievable if the site closes, the surface is perfect, and removal isn't needed. When you ask providers to state assumptions and price optional items separately, you reduce the risk of late variations and disputes.
- A copy/paste RFQ template you can email to multiple providers
- Downloadable PDF, CSV and DOCX versions for internal governance and reuse
- A filled example so you can see what "good inputs" look like
- A simple way to separate inclusions, exclusions and optional items for fairness
How to use this template (fast workflow)
Start by choosing your scenario and collecting the minimum evidence: a few photos, an approximate inventory, and your working window. You do not need perfect measurements to get useful quotes, but you do need consistent inputs across bidders. If you have a drawing or plan, mark it up with areas, line types and symbols. If you don't, take photos and annotate approximate lengths and counts.
Next, decide what must be priced explicitly. Removal and blackout is the biggest cause of hidden variance when layouts change. Surface repairs and additional preparation are the next biggest. Traffic management or segregation assumptions also change price dramatically.
Finally, define what "handover" looks like. Acceptance checks are not a luxury; they reduce disputes and rework.
- Gather: photos, plan/marked-up sketch, approximate quantities, surface notes
- Decide: working window, access controls, whether layouts are changing
- Ask: providers to state assumptions and price optional items separately
- Confirm: acceptance checks, snag process and reopening expectations
Downloads (PDF, CSV, DOCX) and what each is for
The PDF is best when you need a printable pack or want to attach a standard brief to a procurement system. The CSV is best when you're collecting responses from multiple providers or managing multiple sites. The DOCX is best when you need an editable document to customise for your organisation.
- PDF: printable pack for approvals and procurement records
- CSV: structured collection of quotes across sites/providers
- DOCX: editable template for customisation
- On-page template: quickest copy/paste for email RFQs
Quote Template
Use the template below as-is. The best results come from sending the same template to every provider and asking them to return pricing with assumptions and optional items clearly separated. Fill in what you can — photos help more than perfect wording.
🎯Need a playground markings quote?
Use our dedicated playground markings page with a tailored quote form for schools, games and layouts →
Acceptance and handover expectations
- Handover evidence required: photos, marked-up plan/as-built notes, snag close-out
- Acceptance checks: layout matches plan, consistent edges, legible symbols, conflicts removed
- Snagging window: (e.g., 5–10 working days)
- Site left safe and tidy: required
Example (filled) quote request
Use this example to see the level of detail that produces the most comparable quotes. You can copy this structure and replace the details with your own.
Project name: Riverside Retail Car Park Refresh (Phase 1)
Organisation: Riverside Retail Management Ltd
Contact: Facilities Manager
Site address: Riverside Retail Park, Exampletown, UK
Site type: Car park
Goal: Partial refresh + reconfiguration (add EV bays and refresh all bay lines)
Target dates: Complete before Easter trading period
Working window: Night work preferred (22:00–06:00), phased
Constraints: Keep 50% of bays open at all times. Maintain emergency access lane. Noise limits after 23:00.
Zone A (Main aisle + bays near entrance)
- Surface: Asphalt
- Condition: worn bay lines, oil staining near entrance, minor cracking at turning point
- Lines: bay lines approx 1,200m total (refresh)
- Symbols: 12 directional arrows, 4 stop lines, 2 give-way markings
- Bays: 180 standard bays refresh
- Reconfiguration: convert 8 standard bays to EV bays (layout change)
- Removal/blackout: required where bay layout changes (price separately)
Zone B (EV area new install)
- Surface: Asphalt
- Condition: fair, recently patched in places
- Bays: 8 EV bays new install, 2 disabled bays refresh
- Symbols: EV symbols ×8, disabled symbols ×2, hatched access zones ×2
- Visibility priority: entrances to EV area and pedestrian crossing approach
Access and controls
- Full closure: no (phased only)
- Segregation: required to keep pedestrian routes open to store entrance
- Barriers/signage: provider to supply and remove nightly
- Induction/RAMS: required, site induction available from 21:00
Method and preparation
- Preferred method: provider to propose
- Preparation: include cleaning/degreasing for oil-stained areas; price additional prep as an option if required
- Weather: no works in rain; must reopen each phase by 06:00
- Wet-night visibility priority: unknown, provider to advise for crossing approach
Pricing format required
- Base scope: price for refresh + new markings excluding removal
- Optional items: removal/blackout for reconfigured bays; patch repairs; additional prep; out-of-hours uplift
- Programme: phasing plan to maintain 50% bay availability
- Handover: photos + marked-up plan + snag close-out within 7 days
CSV template (for structured quote comparisons)
If you're collecting multiple bids or managing multiple sites, use the CSV format below as your baseline. Save it as a CSV file and populate one row per site or zone. Ask each provider to return the same file with their pricing fields completed.
ProjectName,Organisation,ContactRole,SiteAddress,SiteType,Goal,WorkingWindow,ConstraintsSummary,ZoneName,SurfaceType,SurfaceCondition,LineTypesAndLengths,SymbolsAndLegends,BayCounts,RemovalBlackoutRequired,TMorSegregationRequired,PhasingRequired,PrepNotes,MethodIntent,VisibilityPriorityZones,WetNightPriority,BasePrice,OptionalRemovalPrice,OptionalPrepPrice,OptionalTMPrice,OutOfHoursUplift,ProgrammeStart,ProgrammeDuration,ReopenAssumptions,DefectsPeriod,HandoverEvidence
What to attach (so providers price accurately)
Attachments are the fastest way to improve quote quality. Providers can only price what they can see. A few labelled photos and a basic marked-up plan usually reduce follow-up questions and prevent assumptions that later become variations.
- Marked-up plan or sketch with zones and approximate quantities
- Photos: wide shots + close-ups of surface condition and existing markings
- Notes on access windows, closures, segregation and reopening times
- Any known surface condition issues (oil, polishing, cracks, standing water)
- If reconfiguring: highlight removal/blackout areas clearly
FAQ
Next step
If you want quotes you can actually compare, send this template to every provider and require the same response structure. If you need a stronger brief for tendering or internal approvals, build the scope first using the specification checklist, then request quotes against it.